Wisconsin National Guard Enlisted Association
Annual Membership Meeting Conference Handbook

What you will find in this area is a complete Handbook for hosting, and managing a WNGEA Annual Membership Educational Conference.

Below is a list of each document that is available for review. You can also download and print out these examples.

There are several spreadsheet reports that if you download, you can not use them. These spreadsheet programs are examples also.

If there is any unit or group of units that wish to look into becoming a host for a WNGEA Annual Membership Educational Conference, the point of contact should send an email to the WNGEA Executive Director requesting a complete set of documents. What you will receive is a CD with all the documents in the original .DOC and .XLS format, with all the updates that have been made.

When the unit or group of units decide on bidding on a specific conference year, then any updates made to the handbook documents will be emailed to the unit to keep them up to date. This will be done for all updates during the time between the bid acceptance and the end of the conference.

This handbook is a work in progress, and will be adjusted as recommended changes are received, evaluated, and updated. We have alot of expertise in the WNGEA that have put on conferences, and we hope that all of that expertise can contribute to this handbook. It can only get better.

Click on each document to open it up. If you want to make a hard copy for your files. You can also make a copy to your PC, but you will loose the formatting of the document.
DOCUMENT DESCRIPTION
Handbook Introduction A general handbook Introduction
Handbook Instructions How to use the Handbook
Conference Attendees How to attract the differnt type of members
Committees A list of suggested conference Committees
Task Timeline A time line of tasks for the conference Committees
Bid Formulation How to Bid on a Conference
Accounting Process Help for the Treasurer on Conference Accounting
     Accounting Books - Transactions Sample of conference financial transactions
     Accounting Books - Profit/Loss Summary Sample of the overall Financial Report
     Voucher Form Sample of the Voucher form used in reimbursements.
Host Site Needs A list of issues to cover with the Host/Hotel site.
Budget Process A suggested Budget the Treasurer needs to build
     Sample Budget Input Form Area to use to build the budget
     Sample Budget Summary      A summary of the budget
Registration Form Suggestions to create a Registration Form
Cash Raffle Process How to setup and run a cash raffle
     Sample Raffle Tickets Setup per state law.
     Cash Raffle Log A form to record sales of raffle tickets
     Cash Raffle Record A form to record funds given to Treasurer
     Cash Raffle Balance A form that tells you totals paid and left to pay.
Registration Process What to do to get people registered.
     Registration Log A form to record registrations, meals, events.
     Registration Record A form to record funds given to Treasurer
     Registration Balance A form that tells you totals paid and left to pay.
     WNGEA Member List A sample list of paid members to check membership
   
Event Rooms-Areas for Conference A list of rooms needed for the conference events
     Administration - Security Room Details for this room
     Host Hospitality Room Details for this room
     Transportation Reserved Parking Area Details for the area
     Vendor Display Area Details for the area
     Auxiliary Country Store Room Details for this room
     Council Meeting Rooms Details for this room
     WNGEA Annual Meeting Room Details for this room
     Auxiliary Annual Meeting Room Details for this room
     Coffee Break Area Details for the area
     Ice Breaker Room Details for this room
    Auxiliary Luncheon Room Details for this room
    Past Presidents Luncheon Room Details for this room
    Cocktail area Details for the area
    Banquet - Ball Room Details for this room